WorkSafe Victoria
is your Nominal Insurer Scheme
WorkCover Insurance is the name of the Workers Compensation Insurance scheme in Victoria, which is provided by WorkSafe Victoria. WorkSafe has delegated the management of the scheme to Agents, such as DXC. All businesses that have deemed workers in VIC and pay over $7,500 per year in actual wages must comply with this compulsory requirement.
Quick Quote Tips
WorkCover Insurance Victoria
Quick Quote Tip #1
Business Primary Activity
Your Workers Compensation Premium is determined by your "Primary Business Activity", which is the basis of your Quick Quote and your premium. When requesting a Quick Quote, provide as much detail as possible about your business activities. There are more than 500 business activity categories in Victoria, so it is essential to select the right one for your business.
Quick Quote Tip #2
Number of Deemed Workers
A deemed worker is a person who is considered a worker for workers compensation purposes, In Victoria deemed workers include Working Directors, employees, apprentices, and some independent contractors. It is important to remember that the number of deemed workers and their wages that you provide when requesting a quick quote are only estimates.
GJN Industries
"The team at Employers Comp have fantastic customer service, nothing is ever too hard."
Quick Quote Tip #3
Estimate of Wages
An estimate of wages is the expected amount you plan to pay your deemed workers over a financial year. This includes salaries, wages, bonuses, superannuation, and other Rateable Renumeration made to your deemed workers. Sometimes, it also covers payments made to contractors. You need to report this information to WorkCover and your Agent after your Policy Renews. Employers Comp does this process for you, saving you time to focus on your business.
Quick Quote Tip #4
Eligibility Check
Before giving you a Quick Quote, our team will do an Eligibility Check for you. In Victoria, some sole operator businesses are required to have a Workers Compensation Policy, while others aren’t. For instance, if you are a Working Director of a Company (PTY LTD with ACN), you receive a wage you don't employ any other workers, you will probably need to get an WorkCover Insurance Policy for yourself.
Handz Constructions
"I am very happy with the team at Employers Comp, they are extremely prompt and supportive"
Adams Mowing
"Employers Comp saved me time and money, it is a must for any business."
How We Help
Cover Set Up
We review your specific needs to provide you with tailored, compliant Workers Compensation insurance protection.
Actual Wages
We provide you with support in declaring your Actual Wages, Wage Audits, Contractor Testing and Deemed Worker assessments.
Unlimited Advice
Our team of experts provides you with the Unlimited Advice and guidance to help you navigate the complex world of Workers Compensation.
Renewals
Unlimited support to manage your Renewal. This includes our Representation Guarantee, supporting you through the renewal audit process.
How we Help
Employers Comp has assisted thousands of businesses in managing their Workers Compensation Insurance compliance. We assist our clients by providing the following nine core services.
Cover Set Up
We review your specific needs to provide you with tailored, compliant Workers Compensation protection.
Premium Payments
We help you manage your WIC Codes and payments to ensure you can afford your cover and avoid penalties and fines.
Actual Wage Declarations
We link with your Payroll and Accounting Software to ensure you declare your Actual Wages correctly and compliantly on time.
Contractors Compliance
Not all contractors are your deemed workers. But some are and they need to be included in your policy. We take the headache away.
Renewals
Unlimited support to manage your Renewal. This includes our Representation Guarantee, supporting you through the renewal audit process.
Registrations
Registering a new company, policy or claim we provide you with ongoing advice to save you time and provide you with peace of mind.
Documents
Have access to your documents 24/7. No matter where you are you have access to your policy documents on the go.
Wage Audits
Thousands of employers every year are audited by their Workers Compensation regulator. We represent you in the process.
Advice
Our team of experts provides you with the Unlimited Advice and guidance to help you navigate the complex world of Workers Compensation.
Compliance made easy for your business.
No matter your industry, we've got the perfect plan to suit your needs.
WorkSafe VIC Certificate of Currency Basics
A Certificate of Currency is an official document and proof from your WorkSafe Agent, verifying you have a WorkCover Insurance Policy in place for your business.
Nominal Insurer Agents like DXC, WorkCover QLD, icare NSW will provide businesses with this document yearly, confirming your policy is valid and your business is compliant.
Phoenix Hotel
"I really appreciate the support from Employers Comp, which is really helpful and valuable for a business like ours."
Facts
VIC Workers Compensation
Fact #1
What is a Scheme Agent?
WorkSafe is the regulatory body in Victoria who has appointed Scheme Agents, such as DXC, to manage WorkCover Insurance and injured workers claims on behalf of WorkSafe Victoria and the WorkCover Insurance scheme.
Fact #2
Who sets your Premium Rates?
WorkSafe Victoria sets the premium rates for employers in Victoria who are mandadted to have a Workers Compensation policy in place. Unlike other industries, the premiums a business pays are set by the government annually, based on criteria guided by the Workplace Injury Rehabilitation and Compensation Act Victoria 2013.
Fact #3
It's Kind of Mandatory
Not all businesses are obligated to maintain Workers Compensation Insurance coverage. If your business falls under the mandate of Workers Compensation in Victoria, then it is compulsory for your business. It is for this reason we conduct an Employers Comp eligibility check for you when registering your business for Workers Compensation protection. Employers Comp is not a government representative. Employers Comp represents you, the employer and Policy Holders nationally. Need some help, schedule a call back to get free advice.
WorkCover Insurance Victoria Compensation Definitions
What is a WIC Code?
Workers Classification Code (WIC)
A WIC code is a crucial part of your WorkCover Insurance program. Each scheme has its own set of unique WIC Codes. Your premium is based on the WIC code allocated to your business. If your business changes its primary activity, then your WIC code may change. It is important to ensure your business has the correct WIC code allocated to it to avoid overpaying or underpaying on your WorkCover Premiums. Using a Workers Comp specialist like Employers Comp will assist you in ensuring you are paying the correct WIC code related to your business.
What is a Deemed Worker?
It’s Complicated!
A Deemed Worker is an individual who is “deemed to be a worker” for Workers Compensation purposes. This will include Full-Time, Part-Time and Casuals employees in your business. This will include Working Directors in your business, and in some situation's Independent Contractors. When renewing your WorkCover Insurance Policy it is the obligation of the employer to include all relevant Deemed Worker remuneration a business has paid when declaring its Actual Wages. Using a specialist like Employers Comp will assist you in ensuring you declaring your Wages accurately and on time to ensure you comply with your WorkSafe WorkCover Insurance obligations.
What is PIAWE?
Pre-Injury Average Weekly Earnings
If an injured worker is unable to perform their pre-injury job, or suitable alternative duties, as a result of a work-related injury or illness, any weekly compensation that may be payable is calculated by reference to the workers Pre-Injury Average Weekly Earnings (PIAWE). When a claim is registered with your WorkSafe Agent, your Agent is required to obtain the last 12 months of an injured Workers Payslips to Determine the injured workers PIAWE.
What is an Actual Wage Declaration?
A Government Submission
As an employer and policy holder you are required to declare how much Rateable Renumeration you have paid to your workers annually, through an Actual Wage Declaration. This is a formal government submission. This step is crucial because it helps WorkCover calculate a premium that's both fair and accurate for your business, making sure you are paying the right amount of premium based on your actual wages. It's a record keeping requirement that all Policy Holders are responsible of providing. Employers Comp takes this headache away so you can focus on your business.
WorkCover Insurance Victoria Certificate of Currency
What is a Certificate of Currency?
A Certificate of Currency is an official statement and record from your Agent, confirming you have a WorkCover Insurance Policy in place for the period stated on your certificate of currency. Nominal Insurers such as WorkSafe, DXC, WorkCover and others will issue businesses with this document annually, confirming your policy is effective.
What’s included on your Certificate of Currency?
Typical information you will find on your Certificate of Currency include, employing entity ABN, ACN, business legal name, business trading name, your Agents name, policy holders name, WorkCover Employers Number, and a statement from your insurer.
Why do people want a copy?
A Certificate of Currency is an important record keeping document, that provides confirmation your business has complied with your Workers Compensation legislation and has registered cover in place with WorkSafe. The certificate may be required when negotiating a commercial contract, hiring a contractor, getting on a building site, applying for work as contract driver, etc. Its important to keep your certificate of currency in a safe place you can easily find it.
When does it expire?
In Victoria, all WorkCover Policies align with the Financial Year. Most Agents will update your policy every year and send you a new certificate of currency before your policy runs out. But remember, it's your responsibility to maintain your policy, if you fail to pay your renewal fees on time or declare your wages on time, you can incur a penalty or forfeit your cover, which could harm your business.
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How does Employers Comp benefit my business?With Employers Comp, you can concentrate on managing your business operations while they handle all aspects of Workers' Compensation. They guarantee that your insurance policy is optimized and satisfies all regulatory requirements, providing you with peace of mind.
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What is a WIC Code?A WIC code is a crucial part of your Workers Compensation Insurance program. Each scheme has its own set of unique WIC Codes. Your premium is based on the WIC code allocated to your business. If your business changes its primary activity, your WIC code may change. It is important to ensure your business has the correct WIC code allocated to it to avoid overpaying for underpaying on your Workers Compensation Insurance Premiums. Using a Workers Comp specialist like Employers Comp will assist you in ensuring you are paying the correct WIC code related to your business.
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How can I obtain a competitive Workers Compensation insurance quote for my business in Australia?For a tailored quote, you can complete the online form on our website. Alternatively, you can contact Employers Comp directly for personalised assistance and a competitive quote.
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What ongoing support does Employers Comp offer for Workers Compensation?With Employers Comp, you have access to a wealth of support and advice. We provide regular updates on policy changes, premium management services, wage declarations, and renewal management to proactively address your ongoing Workers Compensation needs and help you stay compliant.
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Can Employers Comp help if I have multiple business locations?Yes, Employers Comp can manage Workers Compensation policies across multiple locations, jurisdictions and States, ensuring consistency and compliance across all your operations.
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How does Employers Comp help reduce Workers Compensation costs?Employers Comp conducts detailed renewals, wage reviews, policy management, premium management and contractor testing to ensure you are paying a tailored and accurate premium calculation, saving you time, money and stress.
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How does Employers Comp ensure my Workers Compensation policy remains compliant?Employers Comp stays up-to-date with all relevant laws and regulations, providing proactive management to keep your business compliant and avoid penalties. We manage your renewals, hold your records and represent your interests, we work for you, the policy holder.
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Why should I use Employers Comp to manage my Workers Compensation policy?Employers Comp offers expert, tailored services that simplify Workers Compensation management, ensuring compliance, reducing costs, and saving you time and stress.
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What is a deemed worker, and how does it affect my Workers Compensation policy?Deemed workers are individuals who are legally considered workers for compensation purposes, even if they may not meet the traditional definition of an employee, such as apprentices, independent contractors, volunteers, etc.
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What if my business grows or changes-can Employers Comp adjust my Workers Compensation policy?Employers Comp provides tailored ongoing support, including policy adjustments as your business evolves, ensuring you're always covered appropriately, compliantly and correctly.
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What is Workers Compensation Insurance in Australia?Workers Compensation Insurance in Australia protects businesses by covering costs related to workplace injuries or illnesses, ensuring compliance with legal obligations.
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What types of businesses can benefit from Employers Comp's services?Employers Comp serves a wide range of businesses, from small owner operated businesses to medium enterprises, providing customised Workers Compensation solutions that fit your specific needs.
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How do I correctly declare wages for Workers Compensation premiums?How you declare your actual wages and what you need to include in your declaration will depend on a number of factors, such as: 1. your business structure, 2. the state your policy is held in, 3. the type of workers you engage and 4. incentives that may be available to you from your state insurer.
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What is Workers Compensation?Workers' compensation insurance is a type of insurance that provides financial support and medical benefits to employees and deemed workers who suffer a work-related injury or illness. It is a legal requirement for most employers in Australia to have this insurance in place to protect both themselves and their employees.
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How can Employers Comp assist with Worker Compensation compliance and audits?When you receive a wage audit notice, it's crucial not to disregard it. It is a legal notice. Employers Comp, provides assistance by serving as your representative. They will work closely with you to ensure compliance with all statutory obligations. Reach out to Employers Comp for some complimentary non billable initial advice.
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How does Employers Comp simplify the process of managing Workers Compensation?By handling all aspects of your Workers Compensation policy, from setup to wage declarations, Employers Comp saves you time and reduces the administrative burden on your business.
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How can Employers Comp help me stay compliant with Workers Compensation laws?By leveraging current knowledge of State-specific regulations, Employers Comp safeguards your business from potential penalties and legal complications, ensuring compliance with all applicable workers compensation laws and regulations.
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What support does Employers Comp provide during a wage audit?Employers Comp provides full support during wage audits, including reviewing declarations, payments, awards, contractors and preparing the necessary documentation. We represent you and your business to government auditors to ensure compliance and reduce risk.
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What makes Employers Comp different from other Workers Compensation services?At Employers Comp, we serve as your dedicated advocate, representing you as both an employer and policyholder. Unlike government agencies or claims services providers, our sole focus is on supporting the employer and business owners. By entrusting us with your compliance responsibilities, we allow you to concentrate on your business, saving you time, money, and stress.
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Is WorkCover compulsory in QLD?WorkCover Accident Insurance is a mandatory insurance that all employers must have to cover their employees and deemed workers in case of work-related injuries or illnesses.
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What is Workers Compensation Insurance in Queensland?Workers Compensation Insurance in Queensland is called “WorkCover Accident Insurance” and is a mandatory insurance that all employers must have to cover their employees in case of work-related injuries or illnesses. It is managed by WorkCover Queensland, a government-owned insurer.
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What is a deemed worker under Queensland Workers Compensation?In QLD, a deemed worker is a traditional employee and or a person who might not be a traditional employee under a contract of service but is still considered a worker for the purposes of workers compensation, this includes workers such as contractors, outworkers, volunteers etc.
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Who must have Workers Compensation Insurance in Queensland?In Queensland, almost all employers who have employees (workers) and in some circumstances contractors must have WorkCover Accident Insurance. This includes businesses such as partnerships, sole traders, and even volunteer organisations if they have paid workers. However, there are exceptions for self-insurers and specific industries with their own schemes.
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How do I declare wages for Workers' Compensation in Queensland?In Queensland, you declare your wages for Workers' Compensation during the annual policy renewal process, typically in early July. You can do this through a number of methods. You'll need to declare both your actual wages from the previous financial year and your estimated wages for the upcoming year. Employers Comp integrates with your accounting and payroll software, and manages this process for you end to end.
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What should I do if I receive a wage audit notice in Queensland?When you receive a wage audit notice, it's crucial not to disregard it. It is a legal notice. Employers Comp, provides assistance by serving as your representative. They will work closely with you to ensure compliance with all statutory obligations. Reach out to Employers Comp for some complimentary non billable initial advice.
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How can Employers Comp help Queensland businesses with Workers Compensation compliance?Employers Comp provides services in QLD that include policy setup and registration, eligibility checks, WIC Code reviews, wage declaration management, contractor testing, premium management, and representation during audits to ensure compliance with local regulations.
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Who is required to have Workers Compensation Insurance in NSW?In New South Wales all businesses who engage employees and deemed workers are legally required to have Workers Compensation Insurance to cover workplace injuries or illnesses. Failing to have a policy in place can lead to fines and imprisonment.
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How do I declare wages for Workers Compensation in NSW?In NSW, you declare your total wages paid to your deemed workers for your previous policy period when renewing your Workers Compensation insurance. You can do this through a number of methods. Employers Comp integrates with your accounting and payroll software, and manages this process for you end to end.
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What is a deemed worker under NSW Workers Compensation law?In NSW, a deemed worker is a traditional employee and or a person who might not be a traditional employee under a contract of service but is still considered a worker for the purposes of workers compensation, this includes workers such as contractors, outworkers etc.
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Who needs to have Workers Compensation Insurance in NSW?In NSW, it is mandatory for all businesses who engage deemed workers and pay more than $7,500 in wages annually to have a policy in place. For example, this includes businesses with an Australian Company Number who only have a single Working Director or a Sole Trader who only employs an apprentice.
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What steps should I take if I receive a wage audit notice in NSW?When you receive a wage audit notice, it's crucial not to disregard it. It is a legal notice. Employers Comp, provides assistance by serving as your representative. They will work closely with you to ensure compliance with all statutory obligations. Reach out to Employers Comp for some complimentary non billable initial advice.
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Is WorkCover compulsory in NSW?In New South Wales all businesses who engage employees and deemed workers are legally required to have Workers Compensation Insurance (AKA WorkCover Insurance) to cover workplace injuries or illnesses. Failing to have a policy in place can lead to fines and imprisonment.
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How can Employers Comp assist with Workers Compensation in NSW?Employers Comp provides services in NSW that include policy setup and registration, eligibility checks, WIC Code reviews, wage declaration management, contractor testing, premium management, and representation during audits to ensure compliance with local regulations.
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What is Workers Compensation Insurance in NSW?In New South Wales, Workers Compensation Insurance is referred to as "Workers Insurance." It is administered by icare NSW, a government-owned entity that acts as the Nominal Insurer. icare NSW is responsible for representing the scheme and managing various insurance services on behalf of the NSW state government.
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What is Workers Compensation Insurance in Victoria?Workers Compensation Insurance in Victoria is called “WorkCover Insurance”, it is a compulsory insurance scheme that provides financial and medical support to employees injured or ill due to their work. Managed by WorkSafe Victoria, it ensures workers receive compensation and assistance in returning to work.
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What should I do if I receive a wage audit notice in Victoria?When you receive a wage audit notice, it's crucial not to disregard it. It is a legal notice. Employers Comp, provides assistance by serving as your representative. They will work closely with you to ensure compliance with all statutory obligations. Reach out to Employers Comp for some complimentary non billable initial advice.
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How can Employers Comp help Victorian businesses with Workers Compensation compliance?Employers Comp provides services in Victoria that include policy setup and registration, eligibility checks, WIC Code reviews, wage declaration management, contractor testing, premium management, and representation during audits to ensure compliance with local regulations.
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How do I declare wages for Workers Compensation in Victoria?In Victoria, employers must declare their wages for WorkCover insurance by logging into their businesses Employer Services account. This declaration should reflect the actual wages paid to their employees and deemed workers during the policy period. Employers Comp integrates with your accounting and payroll software, and manages this process for you end to end.
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What is a deemed worker under Victoria Workers Compensation law?In Victoria, a deemed worker is a traditional employee or someone who is considered a worker for WorkCover purposes even if they aren't a traditional employee. This can include workers such as contractors or partners.
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Who must have Workers Compensation Insurance in Victoria?In Victoria, employers must generally have WorkCover Insurance if they employ workers and expect to pay more than $7,500 in wages and benefits annually, or if they employ apprentices or trainees, regardless of the total wages.
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Is WorkCover compulsory in VIC?In Victoria, employers must generally have WorkCover Insurance if they employ workers and expect to pay more than $7,500 in wages and benefits annually, or if they employ apprentices or trainees, regardless of the total wages.
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How can Employers Comp assist with Workers Compensation in South Australia?Employers Comp provides services in SA that include policy setup and registration, eligibility checks, WIC Code reviews, wage declaration management, contractor testing, premium management, and representation during audits to ensure compliance with local regulations
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Who needs Workers Compensation Insurance in South Australia?In SA, all businesses with employees based or working within the state are required by law to obtain Work Injury Insurance. This insurance coverage is essential if you anticipate your total payroll to surpass $15,802 during the 2024-25 financial year.
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What is a deemed worker under South Australian Workers Compensation law?A deemed worker in SA is a traditional employee and or someone considered a "worker" for Work Injury Insurance even if they're not a typical employee. This includes independent contractors in specific industries and some company directors.
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What is Workers Compensation Insurance in South Australia?Workers Compensation in South Australia (SA) is called “Work Injury Insurance” and is a mandatory scheme that protects businesses and injured workers in the case of a work related injury or illness.
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What should I do if I receive a wage audit notice in South Australia?When you receive a wage audit notice, it's crucial not to disregard it. It is a legal notice. Employers Comp, provides assistance by serving as your representative. They will work closely with you to ensure compliance with all statutory obligations. Reach out to Employers Comp for some complimentary non billable initial advice.
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Is WorkCover compulsory in SA?All businesses with employees or deemed workers based or working within the state are required by law to obtain Work Injury Insurance. This insurance coverage is essential if you anticipate your total payroll to surpass $15,802 during the 2024-25 financial year.
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How do I declare wages for Workers Compensation in South Australia?In SA, you'll need to provide both estimated wages for the upcoming year and actual wages paid in the previous year. It's important to include all forms of remuneration, not just base salary, to ensure accurate premium calculations. Employers Comp integrates with your accounting and payroll software, and manages this process for you end to end.